OneDrive

OneDrive is a cloud storage option recommended by UBC for students, faculty, and staff to access from anywhere and on any device. OneDrive has real time collaboration, sharing, and version history. Click here for more information.

The perks of using OneDrive

  • Back up and store up to 1TB of data.
  • Ability to share files within your team/department and people outside the university
  • Real time document collaboration using Microsoft Office 365 applications (Word, Excel, etc)
  • Access your OneDrive anywhere from a browser (Chrome, Firefox, etc.)
  • Access your OneDrive locally installed on your computer in Windows File Explorer or Mac Finder

Requirements

  • You need to have an active UBC email (for faculty and staff) or @student.ubc.ca email address
  • If you are a faculty or staff member and you don't yet have a mail account, please write to zoology.support@ubc.ca and include your CWL ID
  • If you are a student and would like to sign up for an @student.ubc.ca email account, follow these steps:
    1. Go to CWL MyAccount page
    2. Click Activate Student Email
    3. Read and accept Terms of Use
    4. Your cwl@student.ubc.ca email will be created within 2 hrs and
    5. You will automatically get access to MS Teams and OneDrive within 48 hrs

How to access OneDrive from the web

  1. Go to https://portal.office.com.
  2. Log in using your UBC email (your firstname.lastname@ubc.ca alias) and CWL password. If you don't have a firstname.lastname@ubc.ca alias, please contact zoology.support@ubc.ca.
  3. Go to Apps --> select OneDrive --> click on "My files" folder on the left-hand column.

Windows

  1. Download the OneDrive client from here.
  2. Open the OneDriveSetup from the Downloads Folder. Follow the prompts to install OneDrive.
  3. Press the Start button and search OneDrive.
  4. Enter your UBC email address and password when prompted.
  5. Choose the folders you want to sync to (Desktop, Documents, and Pictures).
  6. Once you are logged in, the "OneDrive - UBC" directory should appear in the Navigation Pane (left-hand side) of File Explorer. Work within this OneDrive folder if you want to keep files synched to the cloud.

Mac

  1. Download the OneDrive client here.
  2. Open the OneDriveSetup where it was downloaded. Follow the prompts to install OneDrive.
  3. Search and open up OneDrive.
  4. Enter your UBC email address and password when prompted.
  5. Once you are logged in, the OneDrive icon will appear at the top Menu bar.
  6. The OneDrive directory can also be found in Mac Finder. Work within this OneDrive folder if you want to keep files synched to the cloud.

Windows

  1. Make sure OneDrive is signed in and synced to your local directory.
  2. Right-click on the file you want to share.
  3. Select Share.

Onedrive-5.png

Mac

  1. Sign into OneDrive and make sure it is synced to your local home folder.
  2. In the OneDrive directory, select the folder or file to share.
  3. Right-click and select Share.
  4. Enter the email address of the person to share with and click Send.