|Audience||Purpose||Payment dates||Taxes and deductions||Notes|
|Student Service Centre (SSC)||Students||Awards administered by G+PS or ES||Beginning of term (Sep, Jan, May)||no, 100% Fellowship (FEL)||will be applied to existing student balance first (tuition, student fees)|
|Workday||Employees||Employment eg. GRA, GTA, GAA||the 15th and last day of each month (or closest business day)||GRA: 100% FEL
GTA: 80% REG, 20% FEL
GAA: 100% REG
|salary will be on the same paycheque so if you have multiple appointments at the same time, the pay will be combined on the same payslip|
*Taxes may be withheld depending on the type of appointment you have. Taxes are withheld on regular earnings (REG) but not fellowship earnings (FEL).
Your Workday account is currently not connected to your student profile/account (this will change with Workday Student). The two systems aren't automatically synced which is why you'll have to input direct deposit information on both SSC and Workday if you have both awards and student appointments.
All students have an SSC account but only students employed by UBC will have a Workday account. For example, students who are funded completely by awards only or sources outside of GRA/GTA/GAA won't have a Workday profile. Sometimes you'll need a Workday profile for lab administration in which case your supervisor can let the Graduate Program know and an unpaid GRA will be created for you to access Workday.
Occasionally students will be funded by awards/scholarships paid directly to them, or through another funding opportunity. Please let the Graduate Program know when this arises as efforts are made to make your funding more or less evenly distributed throughout the term.
How do I check if I'm paid correctly?
Pay slips show your pay for an entire pay period. So if you have a salaried appointment, hourly appointment, and/or one time payments, they will be combined into one payment but your pay slip should still show how the different amounts total your gross earnings as shown on the pay slip.
Checking salary information on Workday
Salaried appointments are paid twice a month (on the 15th and last day of the month, or closest business day).
Go to your Profile > Compensation > check monthly rate
(paid twice a month, your per period gross earnings will be half of this monthly rate)
**If you have more than 1 position (eg. GRA + GTA), check both compensation pages separately and combine the amounts as the amounts will be combined on your payslip. You can toggle between position profiles from your Profile page.
How to check if you have other payments on Workday
Sometimes you may be paid an OTP (one time payment such as honoraria or award) through Workday. This amount will also be combined with your regular payslip. If you're anticipating a payment like this, you can check if it's been processed:
Go to your Profile > Actions > Worker History > Worker History by Category > Compensation tab
Checking your award refund on the SSC
You can check your total awards and total tuition and student fees balance in the Student Service Centre, which is also where you'll accept awards. Awards offered but not accepted will not be paid so remember to accept your awards!
The Financial Summary page on the SSC can be difficult to understand so the easiest way to double check what you're owing in fees or will receive as an award refund is per term, (tuition + student/other fees) - (total awards) = amount left owing (positive number) or amount that will be refunded to you (negative number)
Whether via Workday or the SSC, if you think you've been paid incorrectly please let Mimi (email@example.com) know as soon as possible.