Purchase Orders above $3,500.00

Instructions (pre-PO)

  • Use the eProcurement form (https://forms.share.ubc.ca/procure/SitePages/Home.aspx) to create a purchase requisition or a service requisition,
  • As part of the eProcurement request, you will have to attach a valid quote from the vendor,
  • Use the online guide for instructions on how to complete the eProcurement (online link),
  • Once the requisition is submitted, it will be routed electronically to the PI for the approval; once approved, the request will go to the Director Administrator (Katie Pikor) for Departmental approval. After that, the Supply Management will create the P.O. and notify the requestor once done.

Instructions (post-PO)

  • After receiving the goods, or services you should receive the invoice from the vendor,
  • Confirm that:
    • the invoice is correct,
    • goods were received in good standing
    • approve the payment of the invoice by:
      •  writing "OK to pay",
      • printing your name
      • signing the invoice,
  • Forward the signed invoice to finance@zoology.ubc.ca or drop-off to Zoology Office (4200 – 6270 University Blvd) to complete the payment.

 

For more information, please contact the Zoology Finance team:

Phone: 604-822-4265 | Email: finance@zoology.ubc.ca