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Payments to independent contractors

Instructions

  • Prior to engaging with a non-UBC individual to perform work, complete the HR fast track assessment form (must be done every time a non-UBC individual is engaged); see link for the form: http://www.hr.ubc.ca/administrators/managing-staff/independent-contractors-vs-employees/
  • If the post assessment outcome indicates that the individual should be hired as an employee, please contact Zoology HR on how to proceed,
  • If the post assessment outcome indicates that the individual should be hired as an independent contractor, complete the following:
    • Create a contract indicating:
      • the duration of the work,
      • pay rate,
      • scope of work.
    • Contract must be signed by the contractor to acknowledge the terms of the contract,
    • Complete all the highlighted sections on the Qreq_Requisition for payment form,
    • Payee: vendor's name as written on the invoice,
    • Address: enter vendor's address,
    • Vendor ID number: to be filled in by Zoology Finance,
    • Amount: enter the total amount to be reimbursed including taxes, if applicable,
    • Invoice details:
      • invoice #,
      • invoice date,
      • dates when the work was performed,
      • hours worked & hourly rate,
      • scope of work.
    • Authorization: signed by Program or Grant (P/G) Manager.

 
Supporting Documentation Requirements for paying the invoice

  • Invoice from the independent contractor,
  • Completed and signed the HR fast track assessment form,
  • Completed and signed Copy of the contract,
  • Completed Qreq_Requisition for payment form.

 

For more information, please contact the Zoology Finance team:
Phone: 604-822-4265 | Email: finance@zoology.ubc.ca

 

Department of Zoology
#3051 - 6270 University Blvd.
Vancouver, BC Canada V6T 1Z4
604 822 2131
E-mail zoology.info@ubc.ca
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